Single User Guide

This guide contains a basic explanation of the reporting tool and how to go about entering data for your profile.


1. Login

To login, visit http://www.rcmar.ucla.edu/user/login. Your browser should automatically redirect to the login screen. Enter your username and password to access your profile.


Usernames can contain spaces and are not case sensitive. Check with your Center’s administrator to confirm your username if you’re having trouble logging in. Once logged in, you can edit your username and password under the Basic Information > Account tab.


2. General Use

This system collects information about the system wide accomplishments of RCMAR funded scholars and faculty and facilitates comprehensive reporting of data to NIA. It is important that the data be accurate and up to date so that it accurately reflects the progress of your center.


SERT will always be available for use at your convenience. You can enter data as time permits, as well as go back and edit data from previous reporting periods at anytime. Your center administrators make a bi-annual data reporting pushes in January and June and they may contact you about using the reporting tool to update your profile information.


When filling out any of the forms on the site, you must click Save and Add New or Finished/Complete to save the information you’ve entered. You can log out of the system and any data you’ve added will be saved to the system as long as you’ve clicked one of those two options.


3. Basic Information Reporting

When you log in, the first screen you will see is an introductory page—please ignore the links on this screen since they have not been updated and refer to this guide for information. To view data, click the username link on the top right hand corner. Your screen should be redirected to the Basic Information tab. This tab collects information about your academic background, role and status at your center, education, ethnicity, research interests, and long-term contact information.


Field Explanations


LONG TERM CONTACT INFORMATION


The contact information listed here is for a third party (for example, a parent) who will always know how to reach the individual should their email address become non-functional.


Once you have updated or confirmed that all the information listed on the Basic Information tab is up-to-date and accurate, click on the Update/Confirm button below the Long Term Contact Information section or on the top right-hand corner of the page to save your updates.


4. Grant Submissions & Awards

Use the Grant Submissions & Awards tab to enter grant information. The amount of data displayed on the next three tabs is controlled by the Data Display period date pulldowns. To view all data, select “-Year” for the Start and End Dates as noted in the image below. NOTE: Data will not show up unless date fields are selected accordingly.


If you haven’t yet entered any grants for the data display period, you’ll only see the Add New button. If grants exist, you will see a tabular listing of the grants you’ve entered that fall within the data display period. Click View/Edit to make changes or verify information of an existing grant. If changes are made to an existing grant, you will need to click the Update button in order for the changes to be saved. The Update or View Grant Submissions& Awards button will redirect you back to the original Grant Submissions & Awards tab.


To add a new submission or award, click the Add New button. This will cause an interactive form to load. Based on the selections you make to submission status and funding agency type, fields will appear or disappear as contextually appropriate.


Fields Explanations


DATE FIELDS


Date fields currently require a standard MM/DD/YYYY date format. If you encounter a date field where entering a single date doesn’t make sense, select the first of the month of the appropriate month and year.


GRANT STATUS


There are options to report on four grant submissions states: Pending, Resubmitted, Not Funded, and Funded.


FUNDING SOURCES


There are options to report on seven different types of funding sources: NIH Agency, NIH Diversity Supplement, Other Federal, State or Local, Private, Foreign Government, and Foreign Private.


Since the Grant Funding Mechanism is a required field, type “—“ if the grant you are entering does not have a grant number.


Once you have completed entering information on a particular submission or grant, click the Save & Add New button to add another grant or Finished/Complete to save your work.


6. Publications

Data entry under the Publications tab works very similar to the Grant Submissions & Awards screen, so please keep in mind what has already been said. Again, if you haven’t entered any publications, you’ll only see the Add New button. If there are publications in the system that fall in between the boundaries of the data display period, they will be displayed in a tabular list.


To add a new journal article, book, or book chapter, click the Add New button. This causes another adaptive form to load. As you select the type of content to be entered the form will change based on the publication type.


Once you have completed entering information on a journal article, book, or book chapter, click the Save & Add New button to add another entry or Finished / Complete.


NOTE: NIA will only be evaluating peer-reviewed articles—make these a priority.


7. Achievements

Again, this tab functions just like the Grant Submissions & Awards and Publications tabs but it less complex – it has no contextual fields.


To enter a new achievement, click the Add New button. Enter any high profile notable achievements on this page. Remember to click Save and Add New to keep entering new achievements. Once done, click the Finished / Complete to save the record.


8. Submit Update

Ignore this tab.


9. Tech Support

Contact Ana Reynoso or Bruce Han if you encounter any issues or have further questions.


NOTE: The RCMAR Coordinating Center can provide data reports to each center in the form of an Excel spreadsheet that they can use to review and verify information that is currently in the SERT.